Coconino County Property Records

What Is Coconino County Property Records

Property records in Coconino County are official documents that record ownership, transfers, and encumbrances of real property within the county's jurisdiction. These records serve as the authoritative documentation of who owns what land and buildings throughout Coconino County, Arizona. The primary purpose of maintaining these records is to establish legal ownership through a documented chain of title, provide public notice of property interests, protect property rights, and facilitate real estate transactions.

According to Arizona Revised Statutes § 11-461, county recorders are required to maintain books in which all instruments authorized by law to be recorded shall be recorded. These instruments include deeds, mortgages, liens, and other documents affecting real property interests. The statute mandates that these records be maintained in a manner that preserves their integrity and accessibility.

Property records in Coconino County are maintained by several county offices, including:

Coconino County Recorder's Office
110 E Cherry Ave
Flagstaff, AZ 86001
(928) 679-7850
Coconino County Recorder

Coconino County Assessor's Office
110 E Cherry Ave
Flagstaff, AZ 86001
(928) 679-7962
Coconino County Assessor

These records form the foundation of real property ownership in the county and are essential for protecting property rights, facilitating property transfers, and ensuring transparent real estate transactions.

Are Property Records Public Information In Coconino County?

Property records in Coconino County are public information and accessible to all citizens pursuant to both Arizona state law and county regulations. The legal basis for public access to these records is established under the Arizona Public Records Law, A.R.S. § 39-121, which states that "public records and other matters in the custody of any officer shall be open to inspection by any person at all times during office hours."

The public nature of property records serves several important functions:

• Property ownership is fundamentally a matter of public record to establish clear title and prevent fraudulent claims
• Recording statutes require public access to provide constructive notice of property interests
• Transparency in land ownership serves the public interest by facilitating informed decision-making
• Public access supports the integrity of the real estate market and property tax system

Any member of the public may access property records without demonstrating a specific interest in the property or providing a reason for their request. This open access policy aligns with the state's commitment to government transparency and public right to information.

The Arizona Revised Statutes § 11-462 further specifies that county recorders shall record all instruments, papers and notices when presented for recording, provided they meet certain requirements. This statutory requirement ensures that property records remain accessible to the public as a matter of law.

How To Search Property Records in Coconino County in 2026

Members of the public seeking to search property records in Coconino County may utilize several methods to access this information. The county provides multiple avenues for record searches to accommodate various needs and preferences.

For in-person searches, individuals may visit:

Coconino County Recorder's Office
110 E Cherry Ave
Flagstaff, AZ 86001
(928) 679-7850
Hours: Monday-Friday, 8:00 AM - 5:00 PM

The process for conducting an in-person search includes:

• Completing a public records request form available at the service counter
• Providing specific information about the property (address, parcel number, owner name)
• Staff will assist in locating relevant records in the county's database
• Requesting copies of documents (fees may apply per A.R.S. § 11-475)

For written requests, individuals may submit a completed public records request form to:

Coconino County Recorder's Office
110 E Cherry Ave
Flagstaff, AZ 86001

Written requests should include:

• Requestor's contact information
• Specific property information (address, parcel number, owner name)
• Date range for the search
• Types of documents requested
• Preferred delivery method for copies (mail, email, pickup)

The county typically processes requests within 3-5 business days, though complex searches may require additional time. Standard fees apply for document copies and certified records in accordance with the county's fee schedule.

How To Find Property Records in Coconino County Online?

Coconino County offers comprehensive online access to property records through several digital platforms. These online resources allow members of the public to search and retrieve property information without visiting county offices in person.

The primary online resources for property records include:

1. Coconino County Assessor's EagleWeb Portal - This system provides access to property assessment records, ownership information, and property characteristics. Users can search by parcel number, owner name, or property address.

2. Coconino County Recorder's Document Search - This database contains recorded documents including deeds, mortgages, liens, and other instruments affecting real property. Users can search by document number, recording date, or party names.

3. Coconino County Treasurer's Tax Information - This resource provides property tax information, payment history, and current tax status for properties within the county.

To conduct an online search for property records, follow these steps:

• Visit the Coconino County Assessor's EagleWeb portal
• Select the appropriate search method (parcel number, owner name, property address)
• Enter the search criteria and submit the query
• Review the search results and select the property of interest
• Access available property information including ownership details, property characteristics, and valuation data

For recorded documents:

• Navigate to the Coconino County Recorder's document search system
• Select the desired search parameters (document type, date range, party names)
• Enter the search criteria and submit the query
• Review the list of matching documents
• Select specific documents to view or purchase copies

Online searches are available 24 hours a day, 7 days a week, providing convenient access to property records outside of normal business hours. Some advanced features may require user registration or payment of fees for document copies.

How To Look Up Coconino County Property Records for Free?

Coconino County provides several options for members of the public to access property records at no cost. These free resources allow individuals to obtain basic property information without incurring fees.

Free access options include:

1. Public Access Terminals - Computer terminals are available for public use at the following location:

Coconino County Recorder's Office
110 E Cherry Ave
Flagstaff, AZ 86001
Hours: Monday-Friday, 8:00 AM - 5:00 PM

These terminals provide free access to the county's property record databases. Staff members are available to assist users with navigating the system.

2. Basic Online Searches - The county offers free basic searches through its online platforms:

• The Coconino County Assessor's property search tool provides free access to basic property information including owner name, property address, assessed value, and property characteristics.

• The Coconino County Recorder's document index allows free searches of document listings, though fees may apply for viewing or obtaining copies of the actual documents.

• The Coconino County Treasurer's tax information portal provides free access to property tax information.

3. Public Records Requests - Pursuant to A.R.S. § 39-121, individuals may submit public records requests to examine property records. While examination of records is free, fees may apply for copies or certified documents.

When using these free resources, users should note:

• Some advanced search features may be limited in the free versions
• Document viewing may be restricted to index information only
• Printed copies and certified documents typically incur fees
• Complex searches may require assistance from county staff

What's Included in a Coconino County Property Record?

Property records in Coconino County encompass a comprehensive collection of documents and information related to real property within the county's jurisdiction. These records are maintained by multiple county offices and contain detailed information about property ownership, characteristics, and encumbrances.

The distinction between real property and personal property is important to understand:

• Real property refers to land and anything permanently attached to it, including buildings, fixtures, and improvements
• Personal property includes movable items not permanently affixed to land, which are generally not recorded in property records

Property records in Coconino County typically include the following information:

Ownership Records:

• Current and historical property owners
• Dates of ownership transfers
• Purchase prices (as disclosed in affidavits of property value)
• Legal descriptions of the property
• Plat maps and surveys

Property Characteristics:

• Parcel identification numbers
• Property addresses
• Lot size and dimensions
• Building specifications (square footage, number of rooms, year built)
• Property improvements and additions
• Zoning classifications

Financial and Tax Information:

• Assessed property values
• Property tax assessments and payment history
• Tax liens and delinquencies
• Special assessments or districts affecting the property

Encumbrances and Restrictions:

• Mortgages and deeds of trust
• Easements and rights-of-way
• Restrictive covenants
• Homeowners association information
• Judgments and liens affecting the property

Transaction Documents:

• Warranty deeds
• Quitclaim deeds
• Trustee's deeds
• Foreclosure notices
• Mechanics' liens
• Tax liens
• Judgments
• Releases of liens

The content and organization of these records are governed by Arizona Revised Statutes Title 33, which establishes requirements for property records and their maintenance.

How Long Does Coconino County Keep Property Records?

Coconino County maintains property records according to retention schedules established by state law and county policies. These retention periods ensure the preservation of important property information while allowing for the appropriate disposition of obsolete records.

The retention of property records in Coconino County is governed by the Arizona State Library, Archives and Public Records retention schedules, specifically Schedule Number GS 1022 for County Recorder's Records. Under these guidelines, different types of property records are subject to varying retention periods:

Permanent Retention:

• Deeds and conveyances
• Mortgages and deeds of trust
• Plat maps and surveys
• Subdivision maps
• Military discharge records
• Mining claims

Extended Retention (75+ years):

• Liens and releases
• Powers of attorney
• Contracts and agreements affecting real property
• Affidavits of property value

Medium-Term Retention (15-25 years):

• Notices of completion
• Certificates of occupancy
• Building permits
• Zoning variances

Shorter-Term Retention (5-10 years):

• Temporary easements
• Correspondence related to property records
• Administrative records

The county is required to maintain these records in accordance with A.R.S. § 41-151.12, which establishes the authority for records retention schedules. Additionally, the county has implemented digital preservation strategies to ensure the long-term accessibility of property records, including:

• Digitization of historical records
• Electronic recording of new documents
• Backup systems and disaster recovery protocols
• Climate-controlled storage for original documents

These preservation efforts ensure that property records remain available for future generations and maintain the integrity of the county's property record system.

How To Find Liens on Property In Coconino County?

Liens on property in Coconino County are public records that can be searched through several official channels. These encumbrances represent claims against property that must be satisfied when the property is sold, and identifying them is a crucial step in property transactions.

To search for liens on property in Coconino County, members of the public may utilize the following methods:

Online Lien Search:

• Access the Coconino County Recorder's document search system
• Select "Lien" as the document type in the search parameters
• Enter the property owner's name or the property address
• Specify a date range if applicable
• Review the search results for any recorded liens

In-Person Lien Search:

Coconino County Recorder's Office
110 E Cherry Ave
Flagstaff, AZ 86001
(928) 679-7850
Hours: Monday-Friday, 8:00 AM - 5:00 PM

• Complete a records request form at the service counter
• Provide the property information (owner name, property address, parcel number)
• Staff will assist in searching for recorded liens
• Request copies of any lien documents found (fees may apply)

Tax Lien Search:

Coconino County Treasurer's Office
110 E Cherry Ave
Flagstaff, AZ 86001
(928) 679-8188
Hours: Monday-Friday, 8:00 AM - 5:00 PM

• Visit the Coconino County Treasurer's website
• Search by parcel number or property address
• Review tax payment status and any tax liens on the property

Common types of liens that may be found include:

• Tax liens (property tax delinquencies)
• Mechanics' liens (unpaid contractors or suppliers)
• Judgment liens (court-ordered monetary judgments)
• HOA liens (unpaid homeowners association fees)
• Child support liens
• Federal tax liens

Pursuant to A.R.S. § 33-961, liens must be properly recorded with the county recorder to provide constructive notice to the public. Unrecorded liens may not be enforceable against subsequent purchasers or lenders.

What Is Property Owner Rule In Coconino County?

The Property Owner Rule in Coconino County refers to the legal framework governing property ownership rights, responsibilities, and restrictions within the county. This rule encompasses various regulations that affect how property may be used, transferred, and developed.

Key components of the Property Owner Rule include:

Ownership Rights and Restrictions:

• Property owners in Coconino County possess the right to use, enjoy, and dispose of their property within the constraints of applicable laws and regulations
• These rights are subject to limitations imposed by zoning ordinances, building codes, and other regulatory frameworks
• Property owners must comply with A.R.S. § 33-1261 regarding condominium associations and A.R.S. § 33-1801 for planned communities when applicable

Recording Requirements:

• All property transfers must be properly recorded with the Coconino County Recorder's Office to establish legal ownership
• Documents affecting property interests must meet specific formatting and content requirements as outlined in A.R.S. § 11-480
• Failure to record property transfers may affect the priority of interests and create title problems

Property Tax Obligations:

• Property owners are responsible for paying property taxes assessed by the Coconino County Assessor's Office
• Tax rates are determined based on the property's assessed value and applicable tax districts
• Delinquent taxes may result in tax liens and potential foreclosure proceedings

Land Use Regulations:

• Property use is governed by the Coconino County Zoning Ordinance
• Development activities typically require permits and compliance with building codes
• Special regulations apply to properties in environmentally sensitive areas, flood zones, or historic districts

Disclosure Requirements:

• When selling property, owners must provide certain disclosures to potential buyers as required by A.R.S. § 33-422
• These disclosures include known material defects, environmental hazards, and other conditions affecting the property

Property owners seeking guidance on these regulations may contact:

Coconino County Community Development
2500 N Fort Valley Rd
Flagstaff, AZ 86001
(928) 679-8850
Hours: Monday-Friday, 8:00 AM - 5:00 PM

Lookup Property Records in Coconino County

Coconino County Assessor's property search portal

Coconino County Recorder's document search system

Coconino County Treasurer's tax information website